General Disability and Other Disability Program Requirem

General Disability and Other Disability Program Requirem ents Disability Coordinator Orientation – Part 4

Disability Coordinator Orientation Webinar Series Part 1a - Applicant File Review Policy Part 1b - Applicant File Review Process Part 1c - Maintaining and Managing AFR Tracking Part 3: Disability Data and Accommodation Plan Entry/ Notes Part 4: General Disability and Other Disability Program Requirements Part 2a - Disability Accommodation Policy Part 2b - Disability Accommodation Process 2 The individual webinars can be attended in ANY order and routine attendance is strongly encouraged as content is updated on a regular basis.

Objectives Requirements Disability Coordinators Tools/Resources List the OTHER Disability Program requirements. Articulate the roles and responsibilities of the Disability Coordinators. Identify two tools available to assist in meeting Disability Program-related requirements. Due Dates List relevant date due requirements for specific components of the Disability Program such as for barrier removal and staff training. 3

Introduction to Center Life Disability Coordinators PRH-2: 2.4, R1; PRH-3: 3.4, R1 4 4

Disability Coordinators The Health and Wellness Director (HWD) (or a health staff designee) and Academic Manager (or an academic staff designee) will function as Disability Coordinators (DC) to oversee the program. Additional DCs may be appointed. Centers may choose to hire a full or part time DC to oversee the program rather than or in addition to appointing an academic and health DC. 5

Meeting with DCs New students must have a variety of opportunities to meet and interact with Disability Coordinators. 6 6

Talking to Applicants/Students About Disability Accommodations (DA) Communication Requirements and Communication Accommodation Examples Sample Scripts Discussing Disability Suspicion of Disability Disclosures of Conditions on the 653 Checked “Yes” to Needing DA on the 653 This resource is located on the Job Corps Disability Website! 7

Disability Program Introduction PRH-3: 3.4, R2 8

Provide Information! Centers must provide new students with information that will lead to an understanding of the opportunities and benefits available as part of the center’s Disability Program. https://jcmarketplace.com/product/reasonableaccommodation-flier/ 9

Provide Opportunities! New Student Orientation Sessions Centers must provide a variety of opportunities for new students to meet and interact with the DCs. 10

Posters Identifying Center Disability Coordinators 11

DC (Picture) Business Cards! Carl D. Perkins Job Corps 12

Bulletin Boards Provide disability-related information Promote inclusion Inform students of disability-related supports and services Announce essay and poster contests on related disability topics Pittsburgh Job Corps Center 13

Student Handbook! The student handbook must include information about the Disability Program. 14 14

Partnerships/Resources for Individuals with Disabilities PRH-5: 5.1, R34 15 15

Partnerships/ Resources for Individuals with Disabilities Policy Requirement and Focus Each center must develop resources and partnerships with outside agencies and programs that will assist the center in serving students with disabilities. Special focus should be given to developing resources and partnerships that can assist the center in identifying or providing accommodation support that promotes student independence and employability. 16

Your center’s Qualified Health Professionals (QHPs) such as CMHCs and TEAP Specialists may have community connections that would be helpful! Other Center Staff’s Involvement Other appropriate staff should be involved in the process Involve Administration, Career Transition or other staff tasked with developing community support and/or relationships. 17 17

Disability Partnership Tool Each center will document efforts to develop resources/partners by completing the Disability Partnership Tool available on the Job Corps Disability Website or their customized Disability Partnership Tool available from their Regional Disability Coordinator. 18 18

Ensure that your center’s tool includes updated contact information to includes dates of contact, outcomes of the contact, etc.

Disability Program Partnership Tool (Examples) Centers for Independent Living Centers for Independent Living (CILs) work with individuals to promote leadership and independence as well with local communities to remove barriers to independence. CILs can provide individuals advocacy, peer counseling, independent living skills training, information and referral, and transition services for youth. Services to the community include systems change advocacy, disability awareness, community education, and technical assistance regarding accessibility and disability-related legislation. http://www.virtualcil.net/cils/

Disability Program Partnership Tool (Examples) State Assistive Technology Act Programs Works to improve the provision of assistive technology to individuals with disabilities of all ages through comprehensive statewide programs of technology-related assistance Provides training, technical assistance, loan programs, and other services https://www.ataporg.org/about https://www.at3center.net/stateprogram

Disability Program Partnership Tool (Examples) Job Accommodation Network The Job Accommodation Network (JAN) is a free consulting service funded by the U.S. Department of Labor’s Office of Disability Employment Policy. JAN provides practical guidance and technical assistance on job accommodation solutions and Title I of the Americans with Disabilities Act (ADA) and related legislation. https://askjan.org/

Disability Program Partnership Tool (Examples) Vocational Rehabilitation Vocational Rehabilitation’s (VR) mission is to assist individuals with disabilities in securing employment and achieving self-sufficiency. VR provides a variety of valuable jobrelated services such as interview and job coaching support, assistive technology assistance, disability evaluation/ assessments, student/staff training, and much more! https://rsa.ed.gov/about/states

Disability Program Partnership Tool ( Local Example) Registry of Interpreters for the Deaf Registry of Interpreters for the Deaf (RID) is the national certifying body of sign language interpreters Search the registry for an interpreter or verify a RID member’s certifications Interpreters are tested to ensure quality services and are required to complete professional development to maintain certification https://rid.org/ https://myaccount.rid.org/Public/Search/Member.aspx

Ways to Build Partnerships Meet with local service agencies to discuss mutual benefits Distribute flyers or brochures about Job Corps Develop a reciprocity relationship with your local VR agency. Educate local employers about hiring people with disabilities. Invite organizations to visit the center Have prospective partners take a tour of center and invite them to serve on the Community Relations Council or Workforce Council. 25

Ways to Build Partnerships (cont.) Contact Assistive Technology based agencies/organizations Ask about discounts, funding, items for loan, or staff training options. Connect with a variety of organizations who could provide a diverse array of supports/services. Seek organizations who can provide a variety of needed services such as ones who conduct disability evaluations or testing, who can assist with job placement or securing workplace supports, or other support needs. Seek trained disability experts who can train staff and students. Invite organizations who have trained disability experts or staff to provide student/staff training or to assist with disability awareness activities. 26

Center Partnership Successes! Services for the Blind Services for the Blind such as North Carolina Division of Services for the Blind, New England Low Vision and Blindness, Blind Rehabilitation Services, or Braille Institute Provided students with a vision disability access to an accessible library. Provided assistive technology such as magnifying devices, light attached to glasses, metal mittens to protect hands from injury. Provided staff training on accessible features in Chrome Book. Provided funding for medically corrective lenses. 27

Center Partnership Successes! (cont.) Career/Workforce Centers Career/Workforce Centers such as Kentucky Career Center, Eastern Main Development Corporation, Texas Workforce Solutions, or Ability Works Provided DC guidance on purchasing clear face masks and dictation app for student with hearing impairment. Assisted in securing Work-based Learning opportunities for students. Serves on the center’s Workforce Council 28

Center Partnership Successes! (cont.) State Assistive Technology (AT) State Assistive Technology (AT) programs such as the Nevada Assistive Technology Collaborative, Montana Assistive Technology Program, Oregon Access Technologies Obtained a magnifier for student with visual impairment. Provided recommendations for appropriate AT and guidance for how to access. Obtained discounted AT or provided AT on loan. Provided center staff with training on AT. 29

Job Corps Disability “Partnership” Website Resources Visit the Promising Practic es section on the Job Corps Disability Website for ideas on ways to build partnerships. Review partnership-related webinars: Developing Partnerships Job Accommodation Network (JAN) Overview Using your Statewide AT Act Program as a Resource Bookshare and Job Corps, Parts 1 and 2 Review the Job Accommodation Network and Vocational Rehabilitation brochures for additional information on services and supports offered by these two potential partners. 30

Readily Achievable Barrier Removal PRH-5: 5.1, R36; Exhibit 5-2 31

Accomplishing Achievable Barrier Removal - Physical 1 Determine potential improvements to the physical accessibility (e.g., ramps, elevators, adjustable workstations, restrooms, etc.) of the center, by completing the ADA Checklist for Readily Achievable Barrier Removal. 32

Accomplishing Achievable Barrier Removal - Programmatic ( Large Print Disability Program Student Handbook Language 2 Determine potential improvements to the programmatic accessibility of the center, staff by completing the program Center Accessibility Tool. Examples: communication options such as audio tapes, large print, etc.; center’s public materials contain a statement that reflects a commitment to providing disability accommodations for all their programs, etc.) 33

Programmatic Accessibility Tool Examples Vibrating Alarm (Has a stronger vibration than a phone/watch and can place under pillow to assist with waking up on time.)

Accessibility Plan 3 Develop an accessibility plan with priorities and next steps based on the results of the ADA Checklist for Readily Achievable Barrier Removal and Center Accessibility Tool. 35

Accessibility Plan Examples 3 The accessibility plan will be reviewed and updated annually by June 30. The safety and What are some actions your center can take to improve overall accessibility for students with disabilities? facilities maintenance staff should play a primary role in completing the plan with support from managers in all areas. 36

Disability-Related Staff Training PRH-5: 5.2, R11; Exhibit 5-4 37

Staff Training Requirements Centers will provide disability-related staff training in accordance with PRH Chapter 5, Exhibit 5-4. Yearly training Disability Disability for all center Accommodation Accommodation staff about the training for new training for all Disability staff within the staff yearly Program or a 1st 90 days of thereafter. disability-related employment topic Staff must complete the Supporting Students with Disabilities in the Job Corps Program training available in the Learning Management System (LMS), located in CITRIX for requirements #2 and #3. 38

Learning Management System Supporting Students with Disabilities in the Job Corps Program 39

What Types of Training Qualify? Item #1 on Slide 38 - Disability Program or a disability-related topic Annual training (for item #1 on slide 38) can be any type of training: Webinars Other online presentations by reputable sources Disability conferences An additional disability topic in LMS Small group training by the DC or by an outside presenter The training does not have to be an in-person training or done as a single all staff training by a DC. 40

Documenting Staff Training Staff training documentation should be compiled and available to review during DPCAs (Disability Program Center Assessments). Who is tracking and monitoring the completion of the three training requirements for the Disability Program? Would the documentation identify the date of hire and the date the training was completed to determine if completed within 90 days of hire? Is training being tracked for all current staff and compiled in such a way that it could be provided to your DPCA reviewer (i.e., not individual documents in each personnel file)? 41

Kahoot Activity Answers 42

https://kahoot.com Game-based education app (free) Can be played on smartphones, tablets, laptops, and desktops Create, share and play learning games or trivia quizzes READY?

Kahoot Quiz Answers 1. The Disability Program Introduction section requires that new students have opportunities to meet the Disability Program DCs. 2. The Disability Coordinators and other appropriate staff should be involved in creating and maintaining Disability Program related partnerships. 3. Disability Program related partnerships must be documented on the Partnership Tool. 4. A new Partnership Tool does not need to be created year to year. 44

Kahoot Quiz Answers 5. The Accessibility Plan is based on the results of the ADA Checklist and Accessibility Tool. 6. The “Barrier Removal” requirement includes: Completion of the ADA Checklist for Readily Achievable Barrier Removal Completion of the Center Accessibility Tool Completion of a center Accessibility Plan 45

Kahoot Quiz Answers 7. Disability-Related Staff Training includes: Training on a disability-related topic – annually – for all staff Completion of the Supporting Students with Disabilities training in LMS – first 90 days of hire and annually thereafter. 8. The required training in LMS is titled Supporting Students with Disabilities in the Job Corps Program. 46

Job Corps Disability Support Services Website https://supportservices.jobcorps.gov/disability/Pages/default.aspx 47

Questions? 48