ACL Data Council Working Group: Data Governance Standards April

ACL Data Council Working Group: Data Governance Standards April 21, 2020

Logistics 1. Please mute your phones when you are not speaking 2. Feel free to use your cameras 3. Use the chat function 4. Meeting materials (see invitation) 5. Repository site to access working group materials: http://neweditions.net/acldatacouncil/working-group-materials

Meeting Agenda 1. February Meeting Recap 2. Discussion of Updated Annotated Bibliography 3. DOT Data Governance Plan (i.e., Primer) 4. ACL Data Governance Primer: Key Elements and Content Areas 5. Quarterly Council Meeting 6. Next Steps and Homework 7. Next meeting: date/time and purpose

1. February Meeting Recap Annotated bibliography will be an internal living working document and tool to help the working group drive decisionmaking, rather than an end-product Working group product will be an ACL Data Governance Primer that is informed by the Department of Transportation (DOT) Data Governance Primer and by the resources listed in the annotated bibliography

2.Discussion of Updated Annotated Bibliography Overview of resources Discussion – Do we want to make it available to ACL staff? – How may we use it to inform new tasks or the focus for the second year of the Council?

3. DOT Governance Plan (i.e., the Primer): Goals http://neweditions.net/sites/default/files/sites/default/files/ACLDataCouncil/ U.S. Department of Transportation Data Governance Primer 2010.pdf 1. Increased consistency and coordination between existing and new data programs; 2. Elimination of redundant data collection; 3. Consolidation of data sources and resources; 4. Compliance with external mandates.

3. DOT Governance Plan (i.e., the Primer): Goals table Table 1. Data Governance Goals and Objectives No. Goal Title Goal Description Objectives 1 Leadership Champion data solutions to ensure accountability and increase the value of data assets. Promote data governance within FHWA. Communicate data-related changes to all interested parties. Monitor progress and ensure accountability of data governance tasks and projects. 2 Quality Oversee efforts to provide acceptable quality data that is accurate. Establish a Data Quality Assurance Program. Increase the accuracy and clarity of data. Improve accessibility of data. 3 Prioritization Prioritize efforts to address data gaps and needs. Establish clear priorities to address data gaps and needs. Communicate priorities to FHWA business units. 4 Cooperation Facilitate cross-organizational collaboration, data sharing, and integration. 5 Flexibility Encourage creative and innovative solutions to data needs. Identify innovative data solutions throughout FHWA. Communicate innovative solutions to Data Stewards and Data Users. 6 Utilization Improve data utilization and ease of access. Promote appropriate data usage throughout FHWA. Provide staff the means to determine the extent and availability of FHWA data. Increase opportunities for data sharing. Eliminate data silos and other barriers. Ensure business units know the identity of Data Stewards. Ensure Data Stewards know the identity of Data Users.

3. DOT Primer Framework 1. 2. 3. 4. 5. 6. 7. Data Governance and Stewardship Program Plan Data Governance Work Plan Data Stewardship Roster Data Governance Collaboration Data Policies Data Standards Data Procedures

3. DOT Primer Framework: Additional Primer 1. Enterprise Architecture 2. Data Analytics and Storage 3. Master Reference Data a. Data program meta-data b. Data dictionary 4. Open Data

4. ACL Data Council Primer: Key Elements and Content Areas a. Adapting the DOT Primer – what else do we need to consider and think about? b. Relevant content areas and elements from the resources c. Other content areas and elements

5. Quarterly Council Meeting (virtual) Date and Time Monday, April 27 / 1:30-3pm EDT Meeting Purpose Provide updates on the working group activities, discuss ideas for next year and potential SMEs, and share information on emerging data standard issues.

6. Next steps and Homework a. Working group members to provide content for how the resources apply to their ACL program b. New Editions to develop outline for the Primer c. Working group members to review outline and provide feedback d. New Editions to draft content for the Primer based on the approved outline

7. Next Meeting Date/Time Purpose

Questions? If you have questions, please email: Anne Leopold at [email protected]

Thank you for your time!