WELCOME TO VENDOR ORIENTATION

WELCOME TO VENDOR ORIENTATION

About Broward Health Main Hospitals Broward Health Medical Center Broward Health Salah Foundation Children’s Hospital Broward Health North Broward Health Imperial Point Broward Health Coral Springs Offsite Facilities Annie L. Weaver Health Center Bernard P. Alicki Health Center Lauderdale Lakes Health Center Margate Health Center Comprehensive Care Center Pediatric Diabetes Center at Coral Springs Pediatrics Diabetes Center at Fort Lauderdale Pompano Pediatric Primary Care Center Cora E. Braynon Family Health Center (7th Avenue) Pompano Prenatal Care Center Prenatal Center of Seventh Avenue Children’s Diagnostic & Treatment Center Clínica de las Américas Specialty Center Center Urgent Care Center Physician Practices Broward Health Weston 50 locations with over 133 Physicians

Topics Vendor Registration / Vendor Relations Bidding Process Supplier Diversity Program Supply Chain / Purchasing Value Analysis Contract Administration

VENDOR REGISTRATION / VENDOR RELATIONS

Vendor Relations Vendor Hotline (954) 473-7289 E-mail [email protected] All vendors must be registered prior to doing business with Broward Health (some exceptions apply). Keep contact information up to date (main communication channel for bid notifications). Documents to be uploaded - W9 and SBE/MBE/WBE Certificate (if applicable). COI only when contracting. Compliance – Ownership and Affiliation tab is valid for one year. Select any/all Product Codes applicable to your organization.

Vendor Website vendor.browardhealth.org

G N I D D I B O O P P N U T R S E I T I D E T S LI E R E H

THE BIDDING PROCESS

Informal Bids Notifications - VRS email blast (importance of product code and contact information) Proposal submission instructions must be followed as indicated in the bid document (email, Sharefile, VRS upload) Redacted proposals Questions regarding scope: [email protected] Hard submission deadline Avoid calling for assistance at the last minute

Formal Bids - RFP/RFQ RFQ - Awarded to lowest bidder meeting all pre-established criteria. RFP - Qualitative evaluation performed by Selection Committee based on previously established scoring criteria. Part A – Written Proposal; Part B – Optional Oral Presentation Notifications – VRS email blast, Broward Health website, Sun Sentinel (Legal Notices), Sunshine Board Cone of Silence Questions regarding scope/submission process: [email protected] Bids must be submitted as indicated in Bid document (Electronic Copies, Sharefile Link, Redacted Copies) Hard submission deadline (avoid calling for assistance at the last minute) Public scoring meetings (held via Microsoft Teams)

Vendor Website vendor.browardhealth.org Current Opportunities

Upcoming Bid Opportunities General Services Employee Recognition Program - current Landscaping Services - current Internet Circuit Ability Daily Staffing Program Benchmarking Analysis Term Trade and General Contractors (Roofing and others) Healthcare-specific Goods/Services (subject to change) Gamma Sentinel Node Mapping Technology Nitric Oxide Retinal Imaging System Water Filtration Services Oncology Database Management System Maintenance Services for Hospital Beds & Stretchers (Re-Release)

SUPPLIER DIVERSITY PROGRAM

Supplier Diversity Program (SDP) Mission & Vision To provide accessibility to all Diverse vendors seeking procurement opportunities with Broward Health To be the leader in diverse supply chain management

Office of Supplier Diversity (OSD) Role Ensure accessibility of all “Certified” Diverse Vendors Manage Broward Health’s diverse business partners Monitor & Report Diverse Vendor Procurement Educate Internal Staff & External Partners on Supplier Diversity Ensure Compliance w/ Diverse Vendor Enhancements Oversight responsibility for Broward Health’s Annual Diverse Vendor participation Overall management of the SDP, ensuring a diverse supply chain

Broward Health Diverse Vendors (DV) MBE Minority Business Enterprise WBE Women Business Enterprise SBE Small Business Enterprise Approved by one of Broward Health’s Certification Partners (updated list can be found in VRS or on our Website) Broward Health’s certification process is a validation process used to determine if your company is eligible to participate in Broward Health’s Supplier Diversity program, as a Certified Diverse Vendor (CDV).

Certification vs. Registration Broward Health’s certification process is a validation process used to determine if your company is eligible to participate in Broward Health’s Supplier Diversity program, as a Certified Diverse Vendor (CDV). MUST PROVIDE A CURRENT CERTIFICATE IN VRS ONLY CDVs ARE ELIGIBLE FOR THE SDP ENHANCEMENTS Registration is the process used to establish Broward Health’s vendor resources pool. Registered Vendors will receive email notification of all procurement opportunities within the selected product/service code(s).

Certified vs. Verified Certified Diverse Vendors are those vendors approved via Broward Health’s certification process. Certified diverse vendors are eligible to participate in Broward Health’s SDP. Benefits include: Vendor Development Opportunities SDP Enhancements Participation Courtesy Procurement Request Notification Special Programs & Networking Referral to key contacts and resources FSMSDC / FWBDC / GPO (SD) / etc. Verified Diverse Vendors are identified via Broward Health’s registration process, by self declaring diverse vendor status by completing the verified vendor affidavit. The verification status is intended to be a “temporary” status, as it is Broward Health’s goal to have all diverse vendors certified. Verified vendors are NOT eligible to participate in Broward Health’s SDP Enhancements.

Supplier Diversity Enhancements Reduction of Large Contracts Payment and Performance Bond Waiver Prohibit Double Bonding Requirement Prompt Payment Mandate Quote Price Tolerance (QPT) Initiative Request for Proposal (RFP) Scoring Criteria Subcontracting Initiative Targeted Marketing Any other options as recommended by the PSC

Supplier Diversity Outreach Internally hosted by Broward Health: Annual Construction Diverse Vendor Open House Annual Supplier Diversity EXPO Supplier Diversity Procurement Initiatives & Project Specific Events

FY 2021 DV SPEND @ 12.64%

SUPPLIER DIVERSITY PROGRAM Twin Mantras: “We’ re Looking For A Few “More” Good Diverse Vendors” “We Care . About Your Health - Clinical & Economic”

Purchasing “GREEN” Officially rolled out – Environmentally Preferred & Sustainable Procurement Practices (EPSPP) – 2010 Looking for products & services that have been found damaging to the environment & human health Provide mutual benefit to BH, Vendor & the Environment (Quality & Price) Green Policy & Practices are requested of all vendors responding to Broward Health’s formal RFP/RFQs Electronic Ordering – over 90% Electronic Vendor Registration, Bid Notification & Informal Bid Response to be less

Facility Vendor Tracking / Registration System IntelliCentrics “Sec3ure” Provides web-based Program that verifies credentialing and tracking of firms while in Broward Health facilities All vendor representatives must pre-register and log in at the Sec3ure Kiosk in each facility at the start of every visit Vendors may register at https://www.sec3ure.com

SUPPLY CHAIN / PURCHASING

Purchasing Objectives Compliant &Transparent Procurement Process Extensive Contract Review Increase Number of Formal Bids (RFQ / RFPs) Competitive Pricing, Innovation, Quality Products & Service

Purchasing Methods New Item Introduction – Regional Supply Chain Managers Group Purchasing Organization (GPO) – Vizient Purchases may be exempt from competitive bidding. Formal/Informal Bids A Purchase Order must be issued for all Goods and Services

Accounts Payable - Invoices Invoices MUST reference a valid Purchase Order number and be sent to the facility AP email address: Email Facility [email protected] Broward Health Medical Center [email protected] Broward Health North [email protected] Broward Health Imperial Point [email protected] Broward Health Coral Springs [email protected] Children Diagnostic Treatment Center [email protected] Broward Health Urgent Care Centers [email protected] Broward Health Corporate/District [email protected] Broward Health Community Health [email protected] Broward Health Physician Group Accounts Payable phone number is 954-847-4288 All orders MUST be delivered to the appropriate facility’s receiving dock, unless otherwise instructed. Broward Health is a tax exempt entity.

VALUE ANALYSIS

Value Analysis Mission Statement The Value Analysis Committee will ensure the preparation of in-depth financial and functional analyses of products used throughout Broward Health entities. The major emphasis of the Value Analysis Committee is to align products for Patient Care focusing on Quality, Safety, and Financial Responsibility.

Value Analysis – Due Diligence Common Due Diligence Standards: Stakeholder Impact Contract Status FDA Clinical Justification and Validation Quality and Clinical Evidence Environmental/Sustainability Considerations Financial analysis Other organizations’ experiences with the product

VALUE ANALYSIS – CLINICAL COMMITTEE STRUCTURE

Value Analysis – Key Considerations All New Item requests must be initiated by a Broward Health Department / End user Any pricing negotiations on items must include Value Analysis / Supply Chain

CONTRACT ADMINISTRATION

Contract Execution Vendor must execute agreement prior to Broward Health Broward Health Signatories are: President/CEO – Shane Strum SVP/CFO – Alexander Fernandez Upon full execution, a contract Purchase Order (PO) number will be issued.

Thank You For Joining Us Questions? Please email [email protected]