PROPOSED PROTOCOL & AGENDA FOR ROTARY CLUB WEEKLY MEETINGS Rotary

PROPOSED PROTOCOL & AGENDA FOR ROTARY CLUB WEEKLY MEETINGS Rotary Club of : Juhu Beach, Juhu, Bombay Airport, Sea Coast & Versova

All About Weekly Meetings Inviting a Speaker Motivational Knowledge Provider Humorous Celebrity Others

All About Weekly Meetings

Fellowship This informal getbefore At least 30 minutes together creates the the formal start of the meeting – ensure that there strongest bonds This informal get At least 30 minutes before is interaction amongst amongst the Club together creates the the formal start of the members. members. meeting – ensure that there strongest bonds is interaction amongst amongst the Club members. members. Fell Fell ow ow shi shi p p will will als als o o hel hel p p ass ass imi imi lati lati on on of of ne ne w w me me mb mb ers ers an an d d ret ret ent ent ion ion of of cur cur ren ren tt me me mb mb ers ers .

Meeting 2. The meeting is called to Order by the next Senior most Office Bearer present. 1. Ensure meeting starts on time Every time 4. The National Anthem Please ensure a robust & respectful rendition of the National Anthem. (Some Clubs end the meeting with the National Anthem) 4a. This may be followed by the 4 way Test or the Rotary Pledge 3. If you have a Club Song/ Invocation You may start with it. 5. Recognition of Guest Speaker & of course Rotarians from other Clubs. 6. Invite District Dignitaries who have informed of their presence in advance to the dias.

7. Rotary information may be shared by the Chairperson of the Project or the office Bearers &/or the person leading the project Meeting 8. Have a pre-decided introducer for the Guest Speaker. 9. Guest Speaker preferably closing in 20 minutes – though some interesting speakers have regaled the Rotary audience for an hour too. 10. Question & Answer 12. Proposing a Vote of Thanks. (Do not deliberately ask people to give a standing 11. Secretarial Announcements.

Meeting Try Try to to complete complete 1 1 –– 10 10 within within 50 50 minutes. minutes. Some Some Clubs Clubs may may have have a a MC MC to to conduct conduct the the proceedings. proceedings. In In India, India, it it is is rarely rarely so so in in weekly weekly meetings. meetings. If If Speakers Speakers words words cause cause offence offence – – you you can can politely politely question question him; him; but but do do not be aggressive. Remember “ATITHI DEVO BHAVA.” not be aggressive. Remember “ATITHI DEVO BHAVA.” In In India India –– you you stand stand to to attention attention during during the the National National Anthem. Anthem. NOT NOT with with your hand on your Chest ! your hand on your Chest ! Remember that every Weekly meeting is equivalent of a General Body meeting & all decisions may be ratified thereat.

Thank you “Together we can & Together we will”