Making project management indispensable for business results. PMI

Making project management indispensable for business results. PMI New Brunswick: Annual General Meeting May 31st, 2016 – Saint John, New Brunswick AGM May 13, 2015

Agenda: Marc-André chaired the AGM as President of PMI New Brunswick. Welcome and Thank You to Our Sponsors (2015 – 2016) Report on Highlights and Challenges Strategy Plan / Service Delivery Review / Communications Review Financial Updates Sponsors and Partners (2016 – 2017) Thank You to Outgoing Directors Special Recognitions Election of New Board of Directors Other Business Items Final Thoughts of President Officially Close the Meeting Welcome to the New Pres Marc-André made a motion to accept the agenda, seconded by Don. Motion carried. AGM AGMMay May31, 13,2016 2015 Page 2

Sponsors & Partners (2015 – 2016 ): AGM AGMMay May31, 13,2016 2015 Page 3

Highlights of the Past Year: Hosted PMI Region 3 Summit in Moncton Hosted SelfGrowth Professional Development Days Hosted networking events in each of Moncton, Saint John and Fredericton with over 80 attending the events. Booth Presence at Leadercast Event in Moncton Booth Presence at Tri-City Business Expo Joined Chambers of Commerce in Fredericton, Moncton, and Saint John PMI Region 3 had 80 people from Maritimes and Quebec. Joined Chambers of Commerce in Fredericton, Moncton, Saint John to increase exposure. Tamara joined the team as the Chapter Admin. Kelly left after 3 yrs of loyal service. AGM AGMMay May31, 13,2016 2015 Page 4

Challenges of the Past Year: Resignations from the Board of Directors 3 Directors PMI Global membership registration issue Cancelled Professional Development Courses & Events Microsoft Project Leadership Series Managing Projects seminars Warren Long asked if there was something different we need to do when renewing membership. MarcAndré explained that the issue has mostly been resolved, though there was a recent instance in Quebec. Members should look for the option to renew NB membership w hen renewing PMI membership. If the option isn’t there, please advise us. AGM AGMMay May31, 13,2016 2015 Page 5

PMI New Brunswick Chapter Strategy Update 6 PMI NB Executive Strategy DRAFT Confidential

Chapter leadership has recognized that a long term view of the organization is required if we are to retain and grow our membership Our value proposition is unclear, in part because the world of project management is maturing and changing; people choose to interact in different ways (more digital less in person); we struggle to articulate value in terms meaningful to members Companies are increasingly recognizing the value of strong project management skills, a positive trend that is having an impact on our service delivery model as organizations internalize core offerings that we provide (study groups, mentorships, education) To attract /retain members we need to be agile and responsive in our services to align to the needs of a maturing profession, our marketplace and PMI Global The current Executive has determined that the Chapter’s focus will remain on the three major centers – Fredericton, Moncton and Saint John Level of membership in the chapter is not reflective of the number of PMI members or practicing PM professionals in the province – we are not reaching or retaining the number of project professionals that we could be 7 PMI NB Executive Strategy DRAFT Confidential

Long term view - continued Membership renewals are inconsistent – we have a significant turnover year over year, with net new members joining but current ones not renewing. This would indicate that ongoing value of membership is not perceived, and/or people are joining to achieve a specific outcome (certification rebate for ex.) PMs are increasingly broadening their influence in organizations, moving out of traditional engineering, IT and operational projects to broader business change and transformation, driving a different set of educational and development needs (soft skills over hard technical) PMI Global has revamped the PDU categorizations and requirements – we need to reflect these in our educational and development offerings The market is changing, new delivery methods reduce or eliminate the cost of exam prep courses, training and development offerings are increasingly available online through webinars/webcasts – the digital experience is replacing traditional operating models We need members (current and future) to see PMI NB as a vibrant, relevant organization offering services that are reflective of their evolving needs, are cost effective and delivered with a consistent level of quality, and /or we need to offer something no one else is offering – differentiate our capability 8 PMI NB Executive Strategy DRAFT Confidential

The strategic direction of PMI NB is to be the group of choice for project professionals in NB, offering valued services Strategically, we will look at revamping, renewing or refreshing an offering that isn’t performing well, before we look to retire it – but agreed nothing is sacred We will measure value by participation and uptake from our members, actively soliciting feedback and responding with agility to adapt to better serve them We will monitor participation across study groups and look at how we deliver, how often and materials/delivery quality, but will not rely on these groups as our primary income generator Professional Development days will become our Flagship event Network events, with or without speakers are top of mind for our membership – more of these informal events will be scheduled. These may be lunch time, evening or special event driven 9 PMI NB Executive Strategy DRAFT Confidential

Strategic direction - continued Lunch & Learns vary in popularity from city to city, we need to think about the number, time of day and format of these in each location, and the fees We will look closely at the current governance structure to simplify it, including the size and composition of the board, tenure of positions, roles & accountabilities We are looking first at partnering to promote and provide access to, professional education rather than trying to deliver it ourselves or fund it’s delivery We will revisit our sponsorship model and determine how/if it needs to evolve to further support new initiatives like PD days and other events that may be launched in future We are looking for more informal means of connecting our members with each other and the executive. Mentoring platforms, support groups and online forums available via our web platform will be explored to enable connection without prohibitive costs 10 PMI NB Executive Strategy DRAFT Confidential

Finalizing the strategy will require a project driven phased approach: Chapter Strategy Phase One Finalize the strategy for the renewed PMI NB and create the implementation plan Confirm the vision and identify the requirements/ priorities of the membership, Board & Executive Confirm the scope of change we are willing to take on year over year Define the updated vision, mission and objectives of PMI NB Communication to membership Develop strategy/ plan for the Chapter and align with ongoing work to renew Charter, by-laws and policies Determine priority of activities Cascade strategic directives to Board committees and develop action plan Enabling the new model Phase Two Implementation Execute the strategic work plan through the development of Committee operational plans for 2016 Embed strategic objectives in our membership attraction efforts, sponsorship and all advertising Confirm Charter, by-law and policy changes via membership review process Publish the strategy to all members, PMI Global Phase Three Rollout and Move Forward Introduce new offerings, capabilities and/or events for our members Communicate the retirement of current activities that won’t carry on Publish the new Charter, by-laws and other governance documents to the members (website) for their information Revamp the Board, Executive and any other governing activity that needs to change to support the new direction Advertise our new capabilities, offerings, etc to corporate partners, sponsors Deliver Marc-André provided the Strategy update, noting that the plan was too long to cover in detail, however, the document would be installed on the website for member review. He invited members to review and share comments and ideas). This Strategy document can be found at http://pminb.ca/downloads.php 11 PMI NB Executive Strategy DRAFT Confidential

Service Delivery Review In the 2015 / 2016 year, Service Delivery worked with 36 volunteers: 4 LEC Directors. (PEI came on-line this year joining as the PEI LEC Director.) with David Boyce 5 Local Event Committee volunteers 3 Study Group Directors 24 Study Group SMEs Don asked about whether PEI was a conflict to our focus on the Fredericton, Moncton, Saint John area. Reg, VP Service Delivery, explained that this initiative does not draw from our focus as there are PMI-NB members in PEI, as well as an interest in the Lunch & Learn activities and someone interested in leading the efforts to coordinate the offerings. Warren Long inquired about what Lunch and Learn topics people are showing interest in. Reg noted that topics selected are the result of survey data collected at the end of Lunch & Learns and if people identify topics, we will attempt to put them on, but we rely on the availability of volunteers. AGM AGMMay May31, 13,2016 2015 Page 12

Service Delivery Review - continued The year began with hosting a networking event in each of Moncton Saint John and Fredericton with over 80 attending the events. Each of the NB cities had successful study groups helping 25 PMs prepare for their certification exam. 24 Lunch & Learn Events held in 4 cities (Charlottetown, Fredericton, Moncton, Saint John); 400 attendees as of the end of May AGM AGMMay May31, 13,2016 2015 Page 13

Financial Review from 2015: AGM AGMMay May31, 13,2016 2015 Page 14

PMI New Brunswick Budget 2016: The question of why the drop in expected revenue from the 2015/16 budget to the 2016/17 budget was raised. It was explained that the budget was drafted in the Fall of 2015 when only 2 Study Groups were up and running. Expectations were maintained at this level of participation. As well, Admin costs have been reduced by keeping Admin hours at parttime. AGM AGMMay May31, 13,2016 2015 Page 15

Current Financial Position: (May 4, 2016) Banking: 51 899.59 Investments: 19 944.20 Includes Most PD Day Registrations Emergency Funds Owing: 816.01 Does not include Most PD Day Expenses AGM AGMMay May31, 13,2016 2015 Page 16

Sponsors & Partners (2016 – 2017 ): AGM AGMMay May31, 13,2016 2015 Page 18

Resignations of BOD Members (During their Term): Terry Nikkel Janet Reid AGM AGMMay May31, 13,2016 2015 Page 18

Outgoing BOD Members: Don Moore Scott Chamberlain Jessica Smith Thomas George Michel Landry AGM AGMMay May31, 13,2016 2015 Page 19

Special Recognition Don Moore (Past President) - Six years of service - Held several positions on the Board - Member of the R3 Committee Jessica Smith (Director of Professional Development) - Project Manager of the SelfGrowth PD Days 2016 - Leader of a Strong Group of Volunteers Marc-André drew special attention to Don Moore and Jessica Smith. Don had been on the BOD for six years and had done great things; he did a great job with lunch & learn offerings the year before, to the envy of other chapters, and recently sat on the R3 Summit Committee which was a big success. Jessica Smith, it was noted, will not be remaining on the BOD this year. She has done a great job with the PD Days event. AGM AGMMay May31, 13,2016 2015 Page 20

New PMPs within PMI NB: Nathalie Aparicio Heather Kimball Michelle Boyer Valerie Mawhinney Christelle Chebou Sylvain Michaud Jaspreet Chohan Olawale Raheem Sheldon Coish Lindsey Ramsay Cathy DeVine Edwin Savoie William Gibson Austin Scales James Gledhill Karen Smith Robert Horton Leonid Yarin AGM AGMMay May31, 13,2016 2015 Cathy DeVine, Leonid Yarin, and newly certified members, Isil Flynn and Isabel Torres Mejia, were presented with a PMI New Brunswick pin by President, Marc-André Alary. Page 21

New Other Certifications: CAPM: Marcia Barnes Homesh Mirpuri Neha Tamrakar AGM AGMMay May31, 13,2016 2015 Page 22

Executive Positions (Automatic): Marc-André Alary to move from President to Past President Paula Brinston to move from President Elect to President Cheryl Logan to continue as VP Strategy (2nd Term) AGM AGMMay May31, 13,2016 2015 Page 23

Executive Positions (Open): President Elect Are there any other nominations? 3X VP Service Delivery Are there any other nominations? 3X VP Communications Are there any other nominations? 3X VP Finance Don Moore announced that 4 Executive positions were open and that only members of PMI and PMINB could vote. President Elect – only 1 person nominated, Reg Wilson. Reg Wilson declared President Elect. Don noted that to qualify for this position, the member would have had to have been on the BOD since the last AGM. VP Service Delivery – only 1 person nominated, Darren Brown. Darren Brown declared VP Service Delivery. VP Communications – 2 people nominate, Amit Tamrakar and Lenny Qian. Vote required, current membership of voters verified. Both candidates agreed to stay on with the BOD regardless of the outcome. Lenny Qian elected VP Communications. Don thanked both for running. VP Finance – 1 person nominated, Sébastien Viel. Sébastien Viel declared VP Finance. Are there any other nominations? 3X AGM AGMMay May31, 13,2016 2015 Page 24

Director Positions (Automatic for 2nd Term in same role): Dalhia Ghosh Don Dickson Georges Leger Shyam Maheshwari David Boyce Don explained the constitution rule that provides for automatic renewal – Directors who have completed one term in the position held, have first right of refusal for year 2. AGM AGMMay May31, 13,2016 2015 Page 25

Director Positions (Approval Required): Farhad Chowdhury Jas Chohan Michelle Siscoe David Whelbourn Judy Griggs Yves Gagnon Marc Levesque Tom Muise Brendan Bates Liz Doyle Melissa Akerley Meadows Rodney Robinson Stephen Nordstrom Amit Tamrakar Don declared that this list and the list on the previous page (p.25) are the Directors for 2016-2017, and the seven Executive members are in place. AGM AGMMay May31, 13,2016 2015 Page 26

Other Business Items: General Question & Answer Session The floor is open. Marc-André opened the floor to questions. No further questions were submitted from the floor. AGM AGMMay May31, 13,2016 2015 Page 27

Final Thoughts from the President: General Reflection and Comments Thoughts on the future of PMI New Brunswick Officially Close the Meeting Introduction of the New President of PMI New Brunswick Marc-André noted that the President position is a 3-year commitment and that one is predicting the future when they first make the commitment as President Elect as work and personal situations can change, making it challenging to accomplish everything one hopes to. He stated that he was particularly pleased with the Strategy plan that has been prepared during his time. He followed by thanking everyone for attending. Marc-André made a motion to close the meeting, seconded by Warren Long, motion carried. 2016 AGM Closed. AGM AGMMay May31, 13,2016 2015 Page 28

New President Thoughts Thank you so much for this great opportunity! Go forward plan Focus on improving the Membership Experience Quality offerings, FUN, meet needs, Prof Family Growth Information to share (membership) – PMI-NB Membership as of May 2016: 374 members – PMI-NB Membership as of May 2015: 399 members – As of May 2016, 370 PMI members are not choosing to join the Chapter (yet ) AGM AGMMay May31, 13,2016 2015 Page 29