New Employee Orientation Benefits: Insurance (Part 1) UCF Human

New Employee Orientation Benefits: Insurance (Part 1) UCF Human Resources Benefits Section (407) 823-2771 [email protected]

New Employee Benefits Guide Please ensure you have access to the New Employee Benefits Guide, which is used in conjunctio n with New Employee Orientatio n.

Who is People First? Because UCF is a state university, we participate in the State Group Insurance Program. People First is the plan administrator for the State Group Insurance Program. They are responsible for plan enrollments, determining eligibility, processing changes and COBRA. Using People First to Enroll 1. Online: https://peoplefirst.myflorida.com User ID and Password Required 2.Service Center: 1-866-663-4735 Available Monday-Friday 8:00am to 6:00pm ET If you are transferring from another State Agency or State University, you will use your new People First ID when calling People First.

Default password: Pf Birth date (PfMMDDYY) Enter ID and Password If you are transferring from another State Agency or State University, you will use your old (original) People First ID to log into the People First website.

Changing Insurance Employees have two ways to change insurance elections after 60-day new hire enrollment window: 1. Qualifying Status Change (QSC) Marriage, divorce, birth of child, spouse insurance termination, etc. Employees have 60 days from event to contact People First 2. Open Enrollment Held each fall Coverage effective January 1st of following year

Eligible Dependents Spouse If you and your spouse are state employees, you can participate in the Spouse Program and pay less for health insurance at a reduced premium. To enroll in the Spouse Program, you must complete and sign the Spouse Program Election Form within 60 days of becoming eligible. *Form available here: http://mybenefits.myflorida.com/health/eligibility/spouse program Children (up to age 26) May be eligible until 30 if they meet certain criteria: Unmarried, no dependents of their own, are dependent on you for financial support, live in Florida or attend school in another state and have no other health insurance. Children with Disabilities may be covered after age limit if they meet certain criteria. Additional documents will be requested by the Division of State Group Insurance (DSGI) to confirm dependent eligibility. A list of all required documents can be found on the Dependent Eligibility Verification page of the myBenefits website: http:// mybenefits.myflorida.com/health/dependent eligibility verification

Insurance Effective Dates Employees have 60 days from hire date to enroll in insurance Employees in regular positions may elect health insurance to begin the month after they are hired – this is called an early effective date For example, if you are hired in June, you can start your health insurance July 1. Insurance cards will be mailed after effective date

Health Insurance Options 2 Options Available: Option 1: Standard Option Option 2: HDHP Option 2 Options Available Option A: HMO Reference map in Benefits Guide for specific providers by county In-Network Only (Open Access) Copayments Option B: PPO Florida Blue (Blue Cross Blue Shield) Choice of Network/Non-Network Deductible, Copayments & Coinsurance Option A: HMO Reference map in Benefits Guide for specific providers by county In-Network Only (Open Access) Deductible & Coinsurance Option B: PPO Florida Blue (Blue Cross Blue Shield) Choice of Network/Non-Network Deductible & Coinsurance Monthly Premium Premiums are listed for full time employees 9-Month Faculty will be double deducted during Spring months to pay for Summer coverage Deductible Notes Individual: 50.00 Family: 180.00 Spouse Program: 15.00/Each Employee HMO: None PPO: 250 Individual / 500 Family (High Deductible Health Plan) Individual: 15.00 Family: 64.30 Spouse Program: 15.00/Each Employee HMO: 1,350 Individual / 2,700 Family PPO: 1,350 Individual / 2,700 Family Employee assumes greater responsibility with health care

Prescription Drug Plan: Standard HMO & Standard PPO Retail (30 Day Supply) Mail Order & Retail (90 Day Supply) HDHP HMO & PPO Retail (30 Day); Mail Order (90-Day); Retail (90-Day) *After deductible Generic 7 14 30% Preferred Brand-Name 30 60 30% Non-Preferred Brand-Name 50 100 50% You will receive a separate prescription card from CVS Caremark. Your health insurance card is not used for prescriptions. Medication Synchronization (Med Sync) allows prescriptions to be synchronized so they can be refilled on the same day. This is optional and only allowed once per year. If you are interested, speak to your pharmacist. Download CVS Caremark’s smartphone app to manage your account, see your ID card and more!

HDHP: Health Savings Account Allows you to use pretax dollars to pay your share of the cost for eligible medical, prescription, dental or vision care services not covered by your insurance plans You do not need to worry about “use it or lose it” rules because unused HSA account balances “carry forward” Your account balance is yours if you leave UCF, and you can continue to use it tax-free for healthcare expenses or roll it over to another HSA. *In TMsome 2 Steps to open HSA Advantage bankChard account: instances, UCF Contributes Under “HDHP” plans, Snyder will you are responsible request for 100% of medical additional bills and prescription information to costs until annual open your deductible has been met. account. Employee Total Contributions Can Add: (UCF Employee Contributions) Employee Only Up to 500/Year Up to 2,950/Year Tax Free up to 3,450/Year Family Coverage (Employee Up to 1,000/Year Up to 5,900/Year Tax up to 6,900/Year

Spending Account Comparison Health Care FSA Enroll if you have: Standard PPO or HMO No health coverage LIMITED PURPOSE FSA Any High Deductible Health Plan (HDHP) Dependent Care FSA Eligible expenses for “day care” for an eligible child or qualifying relative so you can work How much you can contribute (Pretax): 60: Minimum/Year 2,650: Maximum/Year 60: Minimum/Year 2,650: Maximum/Year 60: Minimum/Year 5,000: Maximum/Year Household Use the account to pay yourself back for: Expenses not paid by insurance or reimbursed from any other source. Examples: Deductibles Copayments Dental & Vision Expenses Orthodontia not covered by dental plan Not available for medical expenses. Other expenses not paid by insurance or reimbursed from other source. Examples: Dental & Vision Expenses Not paid by insurance or reimbursed from any other source Care for a child, disabled spouse or qualifying relative who: is dependent on you needs care so that you (and your spouse if you're married) can work Examples: Daycare Elder Care Balance Information: Full balance is available immediately Payment Card: Deadline to Use Funds: Accumulated balance Benny card December 31st is the last day to incur claims for each plan year, and you must submit all claims by April 15 th “USE IT OR LOSE IT” Rule: Grace period to use funds ends th

Dental To Choose a Dental Plan: 1. Compare the four dental plan options–Prepaid (HMO), Preventive PPO, Standard PPO, and Indemnity with PPO. *See chart on the next slide for a side-by-side comparison. 2. Confirm your dentist and dental specialists participate in your plan’s network and accept the specific plan. 3. Think about your likely dental care needs for the coming year and compare your current costs for that care and your cost for coverage under the different plan options. 4. Read the dental plan documents or call the insurance companies for specific questions you have about coverage.

Type of Dental Plan Monthly Premiums Employee Employee Employee Plan Plan Employee Code Name Only Child(ren Spouse Family ) 4034 CIGNA Prepaid De 24.01 47.31 56.41 72.06 ntal Life Prepaid 4025 Sun 14.93 25.17 33.26 43.54 Dental Prepaid Dental Plan Pays benefits only when you use network providers. No deductible or annual maximum Most preventive care at no charge 4044 You pay a fixed copayment for dental procedures listed on the copayment schedule. Orthodontia: Covered for adults and children. PPO Dental Plan 4023 Receive care from any dentist Your cost is lower when you use network 4033 dentists 4022 You generally have an annual deductible to meet before the plan starts paying benefits, and then you pay part of the cost for the 4032 services you receive. Orthodontia: Covered for adults and children (excluding Preventive PPO). Indemnity with PPO Dental Plan 4021 Receive care from any dentist 4031 Your cost is lower when you use network dentists You generally have an annual deductible to meet before the plan starts paying benefits, 4074 and then you pay a percentage of the cost for the care you receive. Orthodontia: Child only orthodontia covered by Sun Life. Indemnity Dental Plan Receive care from any dentist 4084 You have a deductible to meet and then pay Humana Select 1 5 Prepaid Dental 12.64 21.20 23.00 32.98 22.84 43.20 46.24 67.76 Metlife Preventive Ameritas Standar d 21.98 31.50 40.64 59.04 45.42 66.08 65.94 96.22 Metlife Standard 32.08 59.34 66.32 96.28 Ameritas Indemni ty Metlife Indemnity 37.96 45.50 70.40 84.16 80.16 94.04 115.76 136.52 Sun Life Freedom Advance 43.55 83.61 98.83 130.35 Humana Schedul 14.74 21.96 23.30 37.10 Ameritas Preventi ve

Vision: Plan Type In Network Out of Network Exams Every 12 months Lenses Every 12 months Frames Every 24 months Eye Exam 100% after you pay 10 copay 40 allowance Lenses Single: 100% after 10 copay Bifocal: 100% after 10 copay Trifocal: 100% after 10 copay Single: 40 allowance Bifocal: 60 allowance Trifocal: 80 allowance Scratch Resistant Lenses 25 allowance Not Covered Anti-Reflective Lenses 50 allowance Not Covered Frames 75 wholesale allowance 60 retail allowance Contact Lenses Elective: 150 allowance Medically Necessary: 100% Elective: 75 allowance Medically Necessary: 100 allowance LASIK Receive a 25% discount off the usual and customary price or 5% off advertised promotions for LASIK services from in-network providers. Discount covers consultations, laser procedure, follow-up visits and

State Life Insurance: Employee Life Insurance Dependent Life Insurance Basic Group Term Life Optional Term Life Dependent Spouse Life Dependent Child Life Guarantee d Issue (no medical underwriti ng)? Yes Up to the lesser of five times annual salary or 500,000, if elected within 60 days of initial eligibility If elected when spouse becomes eligible. Medical Underwriting to elect or increase coverage after the initial eligibility period is required. Yes Value 25,000 1x – 7x Annual Salary *Maximum Benefit of 1,000,000 15,000 or 20,000 10,000 Employee Pays 100% of Premium 4.50/Month 15k Coverage 6.00/Month 20k Coverage Employee Pays 100% of Premium 0.85/Month Plan Type Premium No Cost to Employee Pays Regular Full Time 100% of Premium Employees Visit Part Time Securian website Employees Pay for premium Prorated calculator Premiums Based You on may FTEincrease your existing Optional Group Term Life coverage by one level of annual earnings during Open Enrollment or following a qualified status change up to the lesser of five times annual salary or 500,000, on a guaranteed issue basis. Complete Beneficiary Designation Online (via People First website)

Other Supplemental Plans Plan Type Type of Benefit Offered Through Accident Specified benefit amount(s) payable directly to insured for covered accidents in which a doctor’s office or hospital is visited for treatment of an accidental injury. Additional payments for follow-up visits and when crutches, wheelchairs or other covered medical aids are needed for covered accidental injuries. Covers work and non-work related accidental injuries. Colonial Insurance Company (888) 756-6701 Cancer Specified benefit amount(s) payable directly to insured for cancer screenings, diagnosis and treatment. Utilize benefit payments as needed. Benefit amounts dependent upon coverage level selected. AFLAC (through Capital Insurance Agency) (800) 780-3100 Disability Supplements income loss during short-term disability to help pay living expenses. Can choose elimination period for accident and sickness related disabilities based upon need. Colonial Insurance Company (888) 756-6701 Hospitalizati on Specified payment amounts directly to covered individual when hospitalized. Additional payments, depending on coverage selected, for ancillary services related to hospitalization. Cigna Health & Life Insurance Company (CHLIC), through Capital Insurance Agency (800) 780-3100 Colonial Insurance Company (888) 756-6701 New Era (800) 277-2300 Daily benefit for confinement in a hospital intensive AFLAC (through Capital Insurance Hospital After People First enrollment, you must contact an agent to Agency) complete an application for your care or a sub-acute intensive care unit. Intensive enrollment to be complete. enrollment to be complete. (800) 780-3100

Additional post-tax options available through The Gabor Agency: Long Term Disability Life Insurance Employees may cancel plans at any time How To Enroll: Contact local Gabor Representative: (800) 330-6115 http:// www.gaboragency.com/schools/university-central-florida

Disability Plan Comparison Enroll via People First (Colonial) Enroll via The Gabor Agency (The Standard) New Hire Enrollment Deadline 60 days Guaranteed Issue if enrolling within 90 days of eligibility Premium Deductions Pre-Tax *When you receive your benefit, it is taxed. Post-Tax *When you receive your benefit, it is not taxed. Benefits Pay After Maximum Benefit Period Monthly Premium Amount 0, 7, 14 or 30 days 30 or 90 days 12 Months Until Social Security Normal Retirement Age, as long as you are still disabled Price based on the benefit amount and period elected. Minimum: 17.50/Month Maximum: 114.00/Month 30 Day Plan: Your Monthly Salary/100 * 0.85 90 Day Plan: Your Monthly Salary/100 * 0.59 *If your annual salary is over 62,800, your benefits are capped at 3,480/Month. *If your annual salary is over 300,000, your benefits are capped at 15,000/Month.

Life Insurance Comparison Enroll via People First Enroll via The Gabor Agency Optional Term Life (Securian) New Hire Enrollment Deadline Level Term Life (Symetra) Group Term Life (The Standard) Permanent Life [Universal Life UL-G] (Symetra) 60 Days N/A (fully underwitten) 60 Days N/A (full underwitten) Coverage Amounts 1x to 7x Salary 10-Year 15-Year 20-Year 30-Year Lesser of 200,000 or 4x Salary Minimum 50,000 Maximum Limits 1 Million Contact The Gabor Agency 200,000 for Employee Up to 50,000 for Spouse Contact The Gabor Agency Coverage Guarantee Issue Yes None- Fully Underwritten Yes (if elected within first 60 days) None- Fully Underwritten Portable No Yes Yes Yes Can Premiums Increase Yes No Yes No (as long as premiums paid on time) Policy is good for No limit Length of the term No limit No limit Important Note Premiums increase when salary increases or every 5 years when milestone birthday age is reached. Term Term Term Term Premiums are fixed once locked in for 10, 15, 20, and 30 year coverage. Contact Gabor regarding coverage ranges. This policy is offered Guaranteed Issue with no medical exam required during the first 60 days of employment or during periodic open enrollments up to four times annual salary with a maximum limit of 200,000. Employee spouses are also eligible for guaranteed coverage This policy offers a Chronic Illness Rider. Up to 50% of the Policy's death benefit can be accessed in advance if a chronic illness applies.

Additional Employee Benefits Tuition Waiver Program (6) Credit Hours Per Semester Employee can transfer credit hours to spouse and/or dependent children UCF Classes Only *OPS, Medical Residents & Post-Docs are not eligible for the Tuition Waiver benefit. Florida Pre-Paid College Plan Available via payroll deduction Public Service Loan Forgiveness Program Administered through the U.S. Department of Education For additional information: http://hr.ucf.edu/current-employees/benefits/additional-employee-benefits/ https://hr.ucf.edu/current-employees/benefits/health-wellness-resources/

Annual Events Financial Wellness Series: Spring (April) – Presentations throughout the month Benefits Fair: Fall (October) – Insurance & Retirement vendors available – Learn about benefit changes for the upcoming year

Workers’ Compensation DO NOT SEE PERSONAL DOCTOR IF INJURED ON THE JOB! These injuries are not covered by regular medical insurance Supervisor and employee must report to AmeriSys ASAP (800-455-2079), whether or not medical treatment is desired The call to AmeriSys and a “UCF Report of Accident/Near Miss” form must be completed Questions: Contact Human Resources Leave of Absence/Workers’ Compensation Section at [email protected] or 407-823-2771

Sick Leave Pool Eligibility Employed with UCF for more than (1) year Must have at least 64 hours of unused sick leave Donate 16 hours to the Sick Leave Pool Open Enrollment Period March & September Questions regarding the Sick Leave Pool should be referred to the Human Resources Leave of Absence & Workers Compensation Section ([email protected]).

FMLA (Family Medical Leave Act) Rights & Responsibilities Employees who are out for a period greater than (10) days due to medical reasons must request a medical leave of absence. Absences cannot be counted against employees for attendance or disciplinary purposes if the employee’s leave of absence is designated FML (Family Medical Leave). To be entitled to FMLA leave, the employee must: Be employed with the University for (1) year; and Have worked 1250 hours in the 12-month period prior to their leave. Questions regarding FMLA should be referred to the Human Resources Leave of Absence & Workers Compensation Section ([email protected]).

New Employee Orientation Benefits: Retirement (Part 2) UCF Human Resources Benefits Section (407) 823-2771 [email protected]

Mandatory Retirement Plans 1. FRS - Pension Plan Defined Benefit 2. FRS - Investment Plan Defined Contribution FRS 2nd Election: One-time opportunity to change from your current FRS retirement plan to the other as a Florida Retirement System (FRS) member (for example, transferring from the Pension Plan to the Investment Plan, or from the Investment Plan to the Pension Plan). Additional information is included in the Benefits Guide. 3. State University System Optional Retirement Program (SUSORP) Defined Contribution College of Medicine Faculty Mandatory 4. FICA Alternative Plan (FAPLAN) Mandatory & Automatic for all OPS Non-Students, Adjunct Faculty, Post-Doctoral Associates and Medical Residents

FICA Alternative Plan (FAPLAN) Enrollment is automatic and mandatory for: Post-Doctoral Associates TIAA is the record OPS Non-Students keeper for the FICA Alternative Plan. Adjunct Faculty Medical Residents Telephone #: 800-8422776 Money is deposited into a private retirement plan instead of Social Security Participants contribute 7.5% of their compensation to an account in their name Annual Fee: 25 ( 6.25 Quarterly) Employees who were previously employed in an OPS position and contributed to the FICA Alternative Plan, who are now employed in a benefits eligible position (A&P, Faculty or USPS), are permitted to move their funds via directed rollover, into any non-ORP 403(b) within UCF’s plan.

MANDATORY RETIREMENT PLANS Retirement Plan Enrollment Deadline Last business day of the 8th month Florida following date of hire Retirement System (FRS) Pension Plan Employee Mandatory Contributi on Eligible: A&P Faculty USPS State University System Optional Retirement *For Non Special Risk Employees *Benefit Based on a Formula 8 Years 3% 3.30% *8.26% will be the employer contribution amount on your paycheck, because part of the employer contribution goes towards the Unfunded Actuarial Liability (UAL) and Admin fees. 1 Year 65 Years Old Immediat 59 ½ Years 90 days from hire date *Note: If you do not elect the SUSORP within 3 months (Date of Hire 90 days) and you default into the Investment Plan, you can either remain in the Investment Plan or elect Earliest Full Retireme nt Age 3% Last business day of the 8th month following date of hire *USPS Employees are automatically defaulted (with the exception of ‘Special Risk’ employees, who are automatically defaulted to the FRS Pension Plan). Vesting 33 Years of Service or 65 Years Old Eligible: A&P Faculty USPS Florida Retirement System (FRS) Investment Plan Employer Contribution 3% *Can elect to contribute 5.14% *8.65% will be the employer contribution amount on your paycheck, because part of the

How To Enroll In Mandatory Retirement Plans Retirement Plan FRS Pension Plan Eligible: A&P Faculty USPS FRS Investment Plan Eligible: A&P How to Enroll USPS Employees: Complete EZ Retirement Plan Enrollment form ( https://www.myfrs.com/pdf/forms/ele-1-ez.pdf) Fax or mail to FRS Plan Choice Administrator indicated on the form A&P & Faculty Employees: Complete ORP-ENROLL form (https://www.rol.frs.state.fl.us/forms/orp-enroll.pdf) Return ORP-ENROLL form to HR Benefits Section via fax (407-882-9022) or password protected email attachment ([email protected]) Complete EZ Retirement Plan Enrollment form ( https://www.myfrs.com/pdf/forms/ele-1-ez.pdf) Fax or mail EZ Retirement Plan Enrollment form to FRS Plan Choice Administrator indicated on the form Complete Beneficiary Designation Form FRS Pension Plan: https://www.rol.frs.state.fl.us/forms/ben-001.pdf FRS Investment Plan: https://www.myfrs.com/pdf/forms/ip beneficiary.pdf Faculty USPS State University System Optional Retirement Program (SUSORP) Eligible: A&P Open SUSORP account with one of the five SUSORP companies: AXA Metlife TIAA-CREF VALIC Retirement VOYA *ORP Contact information can be found here: http://hr.ucf.edu/current-employees/retirement/#retire1b Complete ORP-ENROLL form (https://www.rol.frs.state.fl.us/forms/orp-enroll.pdf) *Note: College of Medicine Faculty members and reemployed FRS Investment Plan or SUSORP retirees (who are eligible for the SUSORP) should complete the ORP-

If you enroll in the State University System Optional Retirement Plan (SUSORP), you will continue to receive reminders (mailed to your home as well as emailed to you) from the Florida Retirement System (FRS) regarding the FRS enrollment. You can simply disregard these reminders if you have already enrolled in the SUSORP.

FRS Resources MyFRS Financial Guidance Line: 1-866-446-9377 Website: MyFRS.com

Reemployed Retirees If you are retired from the FRS Pension Plan (or DROP): You are not eligible for renewed membership in any State of Florida retirement plan (FRS Pension, FRS Investment and/or ORP Plan). If you are retired from the FRS Investment Plan or SUSORP Plan: If you are a reemployed retiree returning to work in an ORP eligible position, you must enroll in the ORP plan. If you are a reemployed retiree returning to work in a non-ORP eligible position, you must enroll in the FRS Investment Plan. Additional Reminders: If you are retired from the FRS Pension, FRS Investment or SUSORP retirement plans, a minimum of (6) full calendar months is required before you can be rehired. If you come back before the (6) month minimum, you will be financially liable for repayment if in violation. Monthly benefit/distribution will be suspended during months 7 through 12, if reemployed.

Importance of Saving for Retirement

The Benefit of Starting Early The earlier that you start to save and invest, the more you’ll have when you retire. Example Below: Salary 35,000; 5% contribution rate 67.31 bi-weekly Beginning Age 25 30 35 40 45 50 55 60 Ending Age 65 65 65 65 65 65 65 65 Rate of Return 5% 5% 5% 5% 5% 5% 5% 5% Savings Balance 0 0 0 0 0 0 0 0 Total 464,584 317,950 213,347 139,306 87,401 51,455 26,951 10,597

What is a “Pre-Tax Retirement Contribution”? Voluntary, SUPPLEMENTAL income to fill the gap between your retirement income (pension/social security) and “income goal” Additional Benefit: Reduces your tax liability while adding to your retirement savings 403(b) 457(b) 30% 41% 29% Considerations: Benefits During Retirement Health Insurance: Current Retiree Annual Premium (Family Plan): 17,328.72 *If eligible for Medicare, annual premium is 9,321.12

Voluntary Retirement Options Employees who wish to make voluntary contributions may do so through the following options: Pre-Tax Investments 403(b) 457 (b) Post-Tax Investments Roth 403(b) Voluntary Contributions are in addition to FRS or SUSORP plans UCF does not match voluntary employee contributions Enrollment/Changes can be made at any time during the year

How To Enroll In Voluntary Retirement Plans Retirement Plan Voluntary 403(b) Plan (Pre-Tax & ROTH) Eligible: All employee classes including OPS. Enrollme How to Enroll nt Deadline Open a voluntary retirement account with one of No enrollment the three voluntary 403(b) companies: Fidelity deadline – TIAA can enroll VALIC any time. *You can enroll online or by contacting a local representative. The online enrollment links and local contact information can be found here: http://hr.ucf.edu/current-employees/retirement/ #retire1d . Complete the Salary Reduction Agreement (SRA) (http://hr.ucf.edu/files/SRA.pdf) Return the completed SRA to the Benefits Section via secure eFax (407-882-9022) or password protected email attachment ( [email protected]). Contact the State Office of Deferred 457 Deferred No Compensation enrollment Compensation: Telephone: (877) 299-8002 deadline – Website: www.myfloridadeferredcomp.com can enroll Eligible: any time. All employee 2018 IRS Max 18,500: Employees under age 50 24,500: Employees age 50 and older

UCF 403(b) Plan Resources CAPTRUST Retirement Counselors: 800-967-9948 Website: www.captrustadvice.com

The UCF Human Resources Benefits section now offers an insurance and retirement enrollment lab to assist employees in completing their insurance and retirement enrollments. During these one-on-one sessions, key features of the benefits plans can be compared and issues can be addressed, which need to be considered when making election decisions. Assistance With: People First Sign-In & Enrollment Process State Sponsored & Voluntary Retirement Plan Enrollment Process The Gabor Agency Supplemental Plans Enrollment Process The sessions are available by appointment only. To make an appointment, please call or email the UCF Benefits section: Call: (407) 823-2771 Email: [email protected]

QUESTIONS