MPCCF Law Enforcement Certification Program Missouri Police Chiefs

MPCCF Law Enforcement Certification Program Missouri Police Chiefs MPCCF Law Enforcement Certification Program Assessor [email protected] 573-636-5444

Syllabus Components of a Standard: Proof Standard Statement Analysis Required vs. Recommended Information

Syllabus (continued) Information Compliance: Bullets Non-bullets Highlighting: Written Proofs Directives

Syllabus (continued) General File Organization File Format: Standard Certification Standard Status Report (CSSR) Written Directives Proofs

Syllabus (continued) Specific Explanations Memo to File Time Sensitive Reports Analysis of Information Not Applicable by Function Wet Ink Waiver from Compliance

Syllabus (continued) Assessment Mock Assessment Final Assessment Duties of a Certification Assessor

Components of a Standard Components Standard: Proof Standard Analysis Statement of a

Components of a Standard What is a standard ?

Components of a Standard Standard A standard is a recognized, measurable, and necessary professional requirement setting a criteria for a specific process, function, service or procedure for law enforcement agency compliance. It establishes necessary provisions requiring adherence to the standard

Components of a Standard 9.1 USE OF FIREARMS/DEADLY FORCE Proof: SOP governs the use of force by agency personnel and specifies that: An officer may use deadly force only when the officer “reasonably believes” that the use of deadly force is in defense of human life, including the officer’s own life, or in the defense of any person in imminent danger of serious physical injury; the discharge of warning shots is prohibited; and all sworn officers shall receive documented instruction by certified instructors and shall demonstrate understanding in these directives prior to being issued or allowed to carry any weapon readily capable of deadly force, and at least annually thereafter. Proof: Provides sample of training program. A written directive governs the use of force by agency personnel and specifies that: a. An officer may use deadly force only when the officer “reasonably believes” that the use of deadly force is in defense of human life, including the officer’s own life, or in the defense of any person in imminent danger of serious physical injury; b. The discharge of warning shots is prohibited; and c. All sworn officers shall receive documented instruction by certified instructors and shall demonstrate understanding in these directives prior to being issued or allowed to carry any weapon readily capable of deadly force, and at least annually thereafter. ANALYSIS: The purpose of this standard is to provide officers guidance in the use of force in life and death situations and to prevent unnecessary loss of life. Definitions of "reasonable belief", and "serious physical injury" should be

Components of a Standard What is a proof ?

Components of a Standard Proof A proof is what the agency will provide as evidence that the agency is in compliance with the standard statement. “What does my agency do that I can use as evidence to show that we comply with the standard ?”

Components of a Standard Proof 9.1 USE OF FIREARMS/DEADLY FORCE Proof: SOP governs the use of force by agency personnel and specifies that: An officer may use deadly force only when the officer “reasonably believes” that the use of deadly force is in defense of human life, including the officer’s own life, or in the defense of any person in imminent danger of serious physical injury; the discharge of warning shots is prohibited; and all sworn officers shall receive documented instruction by certified instructors and shall demonstrate understanding in these directives prior to being issued or allowed to carry any weapon readily capable of deadly force, and at least annually thereafter.

Components of a Standard Proof A proof can be: written documentation. an observation. Photographs Visual inspection an interview.

Components of a Standard Proof Almost all proofs will be written documentation to which at least one (1) proof per year of the assessment cycle shall be provided. Observations and interviews will usually take a supporting role to written documentation. Almost all proofs will require an interview.

Components of a Standard What is a standard statement ?

Components of a Standard Standard Statement A standard statement is the explanation of what is required to meet the criteria of the standard.

Components of a Standard Standard Statement 9.1 USE OF FIREARMS/DEADLY FORCE A written directive governs the use of force by agency personnel and specifies that: a. An officer may use deadly force only when the officer “reasonably believes” that the use of deadly force is in defense of human life, including the officer’s own life, or in the defense of any person in imminent danger of serious physical injury; b. The discharge of warning shots is prohibited; and c. All sworn officers shall receive documented instruction by certified instructors and shall demonstrate understanding in these directives prior to being issued or allowed to carry any weapon readily capable of deadly force, and at least annually thereafter.

Components of a Standard What is an analysis ?

Components of a Standard Analysis An analysis of the standard is a narrative that aids in the processing of the information provided by the standard statement. This section is provided only as guidance regarding the intent of the standard and does not contain any requirements to meet the elements of the standard.

Components of a Standard Analysis 9.1 USE OF FIREARMS/DEADLY FORCE ANALYSIS: The purpose of this standard is to provide officers guidance in the use of force in life and death situations and to prevent unnecessary loss of life. Definitions of "reasonable belief", and "serious physical injury" should be included in the directive.

State Certification Required vs. Recommended Information

Required vs. Recommended Information Required Information Direct words such as “shall” and “will” require information compliance. Mandatory type wording removes any and all compliance discretion.

Required vs. Recommended Information Required Information Agencies are allowed to exceed the standard requirements. However, if the agency chooses to do so, they shall provide applicable written directives and proofs to reflect compliance with their own actions.

Required vs. Recommended Information Recommended Information Indirect words such as “may” and “should” recommend information compliance. Optional type of wording allows compliance discretion.

Bullets Information Compliance Bullets Non-bullets

Information Compliance What is a bullet ?

Information Compliance Bullet A bullet is an itemized listing of multiple components within a standard statement, in alphabetized form, containing multiple mandates. Each bullet must stand alone when establishing compliance with the standard, with the proofs of compliance identified by every specific alphabetized requirement. All bullets mandate information

Information Compliance Bullet 9.1 USE OF FIREARMS/DEADLY FORCE A written directive governs the use of force by agency personnel and specifies that: a. An officer may use deadly force only when the officer “reasonably believes” that the use of deadly force is in defense of human life, including the officer’s own life, or in the defense of any person in imminent danger of serious physical injury; b. The discharge of warning shots is prohibited; and c. All sworn officers shall receive documented instruction by certified instructors and shall demonstrate understanding in these directives prior to being issued or allowed to carry any weapon readily capable of deadly force, and at least annually thereafter.

Information Compliance What is a non-bullet ?

Information Compliance Non-bullet A non-bullet is information required by a standard statement where bullets may or may not be found. Words, such as “and” or the use of commas, require information compliance.

Information Compliance Non-bullet 1.2 DEPARTMENT JURISDICTION A written directive defining the agency's jurisdiction in terms of territory and in scope of responsibility.

Information Compliance Non-bullet This standard has two (2) requirements to be met: A written directive: (1) defining the agency's jurisdiction in terms of territory and (2) in scope of responsibility.

Information Compliance Non-bullet 1.1 DEPARTMENT AUTHORITY A written directive requiring that all personnel, prior to assuming sworn status, take an oath to enforce the laws under their jurisdiction, the Constitution of the United States, the Constitution of the State of Missouri and the code or canon of ethics adopted by the Department.

Information Compliance Non-bullet This standard has four (4) requirements to be met: A written directive requiring that all personnel, prior to assuming sworn status, take an: (1) an oath to enforce the laws under their jurisdiction, (2) the Constitution of the United States, (3) the Constitution of the State of Missouri and (4) the code or canon of ethics adopted by the Department.

Highlighting Highlighting: Written Proofs Directives

Highlighting Written Directive Only highlight what is applicable: Dates Key words Phrases Titles Do not highlight the entire document!

Highlighting Written Directive 1.1 DEPARTMENT AUTHORITY A written directive requiring that all personnel, prior to assuming sworn status, take an oath to enforce the laws under their jurisdiction, the Constitution of the United States, the Constitution of the State of Missouri and the code or canon of ethics adopted by the Department.

Highlighting Written Directive This standard has four (4) requirements to be met: A written directive requiring that all personnel, prior to assuming sworn status, take: (1) an oath to enforce the laws under their jurisdiction, (2) the Constitution of the United States, (3) the Constitution of the State of Missouri and (4) the code or canon of ethics adopted by the Department.

Highlighting Written Directive GENERAL ORDER Implemented 08/01/2003 Revised 08/02/2006 4. Access to the records are restricted to those persons legally entitled to review these records. The files are stored in locked file cabinets. F. Oath of Office for Sworn Personnel. Prior to assuming sworn status, all officers will take an subsequently abide by the following Oath of Office: “I, , the undersigned do solemnly swear that I will support the Constitution of the United States and of the State of Missouri, the provision of all laws of this State affecting cities of this class and the ordinances of this City, the law enforcement Code of Ethics, and that I will faithfully perform all duties of my commission to which I have been appointed as set forth in the City of Bellefontaine Neighbors, Missouri.” G. Department Serial Numbers . Each full-time employee and part-time employee of this department, upon appointment, is assigned a Department Serial Number (DSN). The employee’s DSN shall accompany his signature on all official documents and reports submitted by the employee. This number is retired upon the employee leaving the department.

Highlighting Proof Only highlight what is applicable: Dates Key words, phrases, and/or titles Signatures Any other brief information required by the standard Do not highlight the entire document!

Highlighting Proof 26.3 ANNUAL REVIEW The agency's unusual occurrence plans are reviewed annually and updated as necessary.

Highlighting Proof This standard has two (2) requirements to be met: The agency’s: (1) unusual occurrence plans are reviewed annually and (2) updated as necessary.

Highlighting Proof GENERAL ORDER Implemented 03/27/2001 Revised 08/02/2006 K. Annual Reports 7. Annual Recruitment Report - The recruitment objectives, as well as demographic data for the department and the community, will be evaluated annually by the BFO Commander to determine the success of the department’s efforts. The analysis will be forwarded to the Chief of Police. If necessary, the plan will be revised and reissued. 8. Annual Review of Disaster/Unusual Occurrence Plans - The BFO Commander, assigned by the Chief of Police, is responsible for planning for response to disasters and unusual occurrences. The BFO Commander, in concert with the BOI Commander, will review this plan annually, and update it as necessary. 9. Annual Review of Complaint Allegations - All complaint allegations shall be analyzed at least annually by the BOI Commander to identify trends or patterns developing within the department or with individual officers that may require additional training or corrective action.

Highlighting Proof Memorandum Date: 01/17/2008 To: Chief of Police From: BFO/BOI Commanders Reference: Annual Review of Disaster/Unusual Occurrence Plans 2008 We have reviewed the agency’s Emergency Operations Plan and no changes are recommended at this time. Respectfully, (Signature) BFO Commander (Signature) BOI Commander

File Organization General File Organization

General File Organization Each standard will be filed in a separate folder. Each folder will be marked or labeled with the standard number and standard title. Markers will be used to divide individual sections within each file that readily identify file components.

General File Organization Proofs will directly accompany written directives. Bullet A Written Directive Bullet B Written Directive Bullet A Proof Bullet B Proof Bullet C Written Directive Bullet C Proof Do not file proofs separate from written directives.

Format File Format: Standard Certification Standard Status Report (CSSR) Written Directives Proofs

File Format Standard 1st document placed in the file. Used as a source for immediate reference to compare against the required contents of the file.

File Format CSSR 2nd document placed in the file. Marked time sensitive (TS) as it applies Serves as the file index that lists: Written Directives Written Documentation Observables Interviews

File Format Written Directives 3rd document placed in the file. Sources for written directives may be: Policy Law Federal, State, County, City, Village, etc. Written orders General Orders, Standard Operating Procedures, etc. Command staff memorandums, etc. Any documentation giving personnel direction

File Format Proofs 4th document placed in the file. Sources for proofs may be documented by: Police reports Financial reports Disciplinary action Audits Photographs Memos to File

Explanations Specific Memo Explanations to File Time Sensitive Reports Analysis of Information Not Applicable by Function Wet Ink Waiver from Compliance

Specific Explanations Memo to File A ‘memo to file’ used to add information to the file to provide an explanation where written directives and proofs appear confusing or in contrast as compared to the requirements of the standard statement and general program compliance. Depending on the purpose of the information, a ‘memo to file’ may be placed in the file after the CSSR or per

Specific Explanations Memo to File Specific clarifications may include: NA by Function Missing proofs Wet ink

Specific Explanations Time Sensitive Reports A time sensitive report is documentation which is mandated by certain standards and the agency’s discretionary practices that are conducted in conjunction with revolving time periods. The program has twenty-five (25) time sensitive reports. This number may be exceeded as a result of the agency’s discretionary practices.

Specific Explanations Analysis of Information An analysis of information is the examination and interpretation of the raw data being analyzed. Certain standards require analysis of information. Presentation of raw data is not an analysis!

Specific Explanations Not Applicable by Function An agency may declare ‘not applicable by function’ status for standards that involve functions that the agency never performs. This is can not be declared for all standards as only a certain few may apply.

Specific Explanations Not Applicable by Function Memo to File Date: 01/01/2006 To: File From: Certification Manager Reference: 22.6 K-9 Units Not Applicable by Function. This agency does not perform the function as described by the standard.

Specific Explanations Wet Ink ‘Wet ink’ is the term used to describe a circumstance in which an agency implements a standard requirement after the assessment cycle has began where proof of the same is minimal or not available. It is imperative that the agency familiarize themselves with the entire program in the preliminary stages to avoid this

Specific Explanations Wet Ink Memo to File Date: 01/01/2006 To: File From: Certification Manager Reference: 7.2 Line Inspections Wet ink. This agency recently implemented the written directive associated with the standard to meet requirements. Proof is only available for one (1) year of the assessment cycle.

Specific Explanations Waiver from Compliance A ‘Waiver from Compliance’ request may be applied for by agencies that cannot comply with a given standard to the MPCCF Certification Committee. Awarded waivers are inserted into the affected standard and are permanent, as it concerns future assessment cycles, unless the agency implements the function or program requirements are

Assessment Process Assessment Mock Assessment Final Assessment Duties of a Certification Assessor

Assessment Mock Assessment Cursory audit of agency information. Identify deficiencies and make recommendations for achieving compliance. Agency to remedy problems revealed at this stage. Agency to schedule final assessment only when the agency is prepared to do so.

Assessment Final Assessment Complete and thorough audit of all agency information. Final summary report will be compiled and forwarded to the oversight committee with a recommendation concerning the certification of the agency. Oversight committee is responsible for final review and final disposition concerning the certification of the agency.

Assessment Duties of a Certification Assessor Required to verify agency compliance with standards: Review and research all agency information Conduct interviews and spend time with agency employees Observe agency performance, equipment, facility, etc. Aid in direction of resolving compliance issues.

MPCCF Law Enforcement Certification Program Missouri Police Chiefs MPCCF Law Enforcement Certification Program Assessor [email protected] 573-636-5444