IUSB Student Organization and Club Officer’s Training

IUSB Student Organization and Club Officer’s Training Monday, September 21, 2015

Introductions Scott Strittmatter--Director of Student Life Maureen Muldoon—Special Events Coordinator

Registered Student Organization (RSO) Benefits Receive 80 in funding from SGA when two members attend this meeting. Can reserve rooms and hold events on Campus. Have Access to the Club Room and Club work Room Have a printable record of your involvement experience.

Student Club Requirements Must be registered on www.TitanAtlas.iusb.edu . Must have and maintain a Bursar Account. Must have an organization constitution that contains a Non-Discrimination clause. It is highly recommended that you have a clause of where money in the Bursar account should go if the club goes inactive (cannot leave it there indefinitely). Must follow all Federal, State, and IU laws and policies. Must keep an active Roster (Monthly updates) Must have three members that include a president and a treasurer. Must register all events with Student Life Office.

Special Events Go to the Website!! https://www.iusb.edu/special-events/ Special Events Manual How to plan a campus event pg. 2 Reserve a room pg. 3 Scheduling a University sponsored event pg. 6 Fundraising pg. 13 Programs involving Children pg. 18

Helping Maureen Please speak clearly when leaving a voicemail. Please make sure you leave your name, your number, and the Organization you are with. Please make sure you do your work in advance. If you have to cancel an event, even if it’s an hour before the event, please contact Maureen to do so.

Dining Services Policy All food for University Events must be ordered through the Special Events Office. You may use your Bursar’s Account to pay for catering. Dining Services will specialize orders for your needs. Director of Dining Services Andrew Vardell. Contact [email protected]

Student Government Association (SGA) https://www.iusb.edu/stu-gov 80 in funding is given to you by SGA Student Advocacy SGA Funding Requests for funding need to be turned into the SGA office by 9am Wednesday prior to the official Friday Meeting.

TitanAtlas www.TitanAtlas.iusb.edu Register your group Link social media to your profile Publish news for your members How students and external groups find contact information for your club. Edit rosters Create Events and register events TitanAtlas will be the official means of communication for Student Clubs from the Office of Student Life. Your Club will be responsible for the information on it.

Bursars Office Each Year RSOs need to fill out a new Student Organization Registration Card. Must have Advisor’s signature and Treasurer’s signature. If one of these three members changes during the school year, a new card must be made out. Benefits to using Bursar’s account. Blue Card for payment

Policies of Note Gambling and Raffles Fundraising Flyers and posting policy Copyrights/Movies

Alcohol & Drug Policies Club events off campus should follow the same policies as if they were on campus. Clubs should not host events that have alcohol, tobacco, or illegal drugs involved. Clubs seeing violations of Alcohol/Drug policy at their events should contact IU Police or a University Staff member.

Sexual Misconduct Policies Individuals who believe they are victims of sexual misconduct—as well as those who have knowledge of or believe they have observed sexual misconduct—are strongly urged to get help and report these incidents promptly. Retaliation against anyone who makes a report of sexual misconduct is prohibited by IU policy and Title IX. Any person who is a responsible employee and who has received a report or has knowledge of sexual misconduct must make a report to designated university officials.

Creating a Safe Campus Go to the Stop Sexual Violence Website for more information about policies, procedures, and resources available to the entire IU Community including students, faculty, and staff. http://stopsexualviolence.iu.edu/

Fundraising Concessions Vendor nights in town Popcorn and nacho machine Sponsorships T-shirt sales Brainstorm some ideas

Transitions Time to start thinking now about the future of your group. Think about elections and when you will hold. How will you pass on information. Minutes, passwords, constitutions, external and internal contacts, artifacts, etc. Grooming leaders.

Resources RSO Work Room—Access President, Treasurer, and one other member can have access. Email name, university username RSO Club Room 206 Use Popcorn, Nacho, and Cotton Candy Machines Button Machine

Resources Student Life Webpage www.iusb.edu/studentlife Resources—starting a new club, posting policy, electronic bulletin board, and more. Volunteer Highlights Team builders, MBTI, Creating mission and vision, goal setting.

Button Machine Each Club can do 20 free buttons. More will cost 2.00 for every 20 buttons (only multiples of 20)or if you are using it for a fundraiser. Download template from Resources page. Get Templates approved by the Student Life Office. Print off your own templates. Make buttons!

TitanAtlas Training Monday, September 28 at 3 pm in SAC 225 Thursday, October 1 at 2:30 pm in SAC 225

Resources Your group can request an IUSB Email Address. Have advisor go to: https://ams.iu.edu/ams user/ManageGro upAccounts.aspx Your group can request an IUSB webpage: https://www.iusb.edu/webdev/club-site-requests. php

Spirit Week Sunday, Oct 4. Family Fun Day/ 1pm to 4pm/ Housing. Monday, October 5. Banner Making /12pm to 4 / SAC 225. Monday, October 5. Wish With the Chancellor / 6:30 pm/ Pedestrian Bridge Tuesday, Oct 6. Students Vs. Faculty/Staff Volleyball Game / 5:30 pm / SAC Tuesday, Oct. 6. Titan Varsity Volleyball Game/ 7pm / SAC

Spirit Week Cont. Wednesday, Oct. 7. Lip Synch Battle / 7pm / University Grill Thursday, October 8. Nearly Naked Mile / 5 pm / Campus Mall Thursday, October 8. TailGate / 5:30 pm / Campus Mall Thursday, October 8. Red & White Dance /9 pm / University Grill.

Boo To You Sign up to help with Boo to You

Bystander Intervention Training IUSB BRAVE Training opportunities: Are you BRAVE? Do you want to be part of IUSB Bringing Recovery, Awareness, Voices, and Engagement for a campus free of sexual violence? Be part of the solution to by getting trained in one of our free fall trainings, and join a community of engaged students who: understand consent. know how to be active bystanders who can safely interrupt/prevent sexually harmful behaviors. have the professional development opportunity to become a IUSB BRAVE peer leader who helps facilitate future trainings.

Upcoming Trainings Upcoming trainings: September 30, 4-5:15 pm, Fireside B, inside the Grill October 29, 4-5:15 pm, Fireside B, inside the Grill November 10, 4-5:15 pm, Fireside B, inside the Grill -- IUSB Peer Leader training, for those who have been through the basic training and wish to become peer facilitators To register, contact Professor April Lidinsky at [email protected]. Please register at least one week before each event.