TIDY UP! DOES YOUR SPARK JOY? Sharon Hawkins ARDOT – GIS and Mapping

TIDY UP! DOES YOUR SPARK JOY? Sharon Hawkins ARDOT – GIS and Mapping

Talking about data isn’t always exciting

IDENTIFIED CHALLENGES WITH DATA Communication Data Accessibility Data Documentation Duplication of Effort Data Standards

IDENTIFIED CHALLENGES EXAMPLE COUNTY County CO AHTD COUNTY COUNTYNUMBER County Num AH County Route ROUTE RTE ROUTENUM ROUTE Road AH Route Data Documentation SECTION Sectn Duplication of Effort SEC sectn SECTON Data Standards Section AH Section Communication

IDENTIFIED CHALLENGES HEAD CHEF HEAD CHEF HEAD CHEF HEAD CHEF HEAD CHEF

IDENTIFIED CHALLENGES

A DIFFERENT APPROACH December 2016 DATA BUSINESS PLAN Develop a plan for ARDOT to meet current and future business needs for data Comply with state and federal requirements Improve organization, collaboration, collection, analysis and reporting of data

FROM THE OUTSIDE LOOKING IN

MISSION: DEVELOP AN ACTIONABLE ROADMAP TO IMPROVE DATA AT AN ENTERPRISE LEVEL Implement Data Governance at an Enterprise (Department) level Advertise to and train data users Examine, create, and revise policies and documentation Assess the current state of data at ARDOT

ASSESS CURRENT STATE - SURVEY SAYS! APRIL 2017 233 Completed Responses Received

ASSESS CURRENT STATE - SURVEY SAYS!

ASSESS CURRENT STATE - SURVEY SAYS!

ASSESS CURRENT STATE - SURVEY SAYS!

ASSESS CURRENT STATE - SURVEY SAYS!

ASSESS CURRENT STATE - SURVEY SAYS!

ASSESS CURRENT STATE - SURVEY SAYS!

ASSESS CURRENT STATE - SURVEY SAYS! Typed Responses

ASSESS CURRENT STATE - SURVEY SAYS! Typed Responses

ASSESS CURRENT STATE - SURVEY SAYS!

POLICIES AND DOCUMENTATION DATA DICTIONARY DATA CATALOG List/Definition of attributes Lists All Available Data Sets Type Field (Text, Number, etc ) Where is the Data Number characters allowed Clarify Owners Information expected/required Information to understand the purpose and how to use the data Temporality and limitations METADATA

POLICIES AND DOCUMENTATION METADATA IS A LOVE NOTE TO THE FUTURE

POLICIES AND DOCUMENTATION CURRENT METADATA?

ADVERTISING DATA - TRAINING DATA USERS How should we advertise our data? Word of mouth Articles in both print and digital media Internal news releases/e-mail blasts Posters, brochures, and fliers Outreach and presentations to others such as “Lunch n’ Learns”, Identified Stakeholder meetings, etc Special events and that ARDOT holds Are we effective communicators when it comes to data?

ADVERTISING DATA - TRAINING DATA USERS EXAMPLE

ADVERTISING DATA - TRAINING DATA USERS EXAMPLE

Secondary Users Primary Users IT Collectors Owners ADVERTISING DATA - TRAINING DATA USERS

IMPLEMENTING DATA GOVERNANCE ALL WE HAVE TO DO IS

IMPLEMENTING DATA GOVERNANCE Identify champions. Use DBP results to establish strong, sustainable vision for data governance and obtain executive support. Budget for implementation of the Safety and Mobility DBP and dedicate staff resources. Formally adopt core principles for data and information management and incorporate them into governance policies, standards, and processes. Develop and adopt a data governance charter and governance roles and responsibilities for ARDOT’s Data Governance Committee. Institutionalize data governance roles and responsibilities by incorporating them into staff job descriptions and job performance review criteria. Develop and adopt a Data Governance Playbook that documents the State’s policies, standards, roles, and responsibilities for managing data programs under the authority of the Data Governance Program. Develop data dictionary and business rules for interpreting ARDOT’s data systems. Develop a Data Catalog that identifies ARDOT’s data systems, system stewards, data elements and attributes, data linkages, data access policies, and system documentation. Improve quality of safety data systems by implementing system improvements related to data collection, data access, data quality and validation, and documentation. Improve quality of mobility data systems by implementing system improvements related to data collection, data access, data quality and validation, and documentation. Train staff on data policies, procedures, processes, and tools for safety and mobility data analysis and reporting. Train external stakeholders such as MPOs and local agencies on accessing and using safety and mobility data and tools as appropriate. Require training of new staff receiving access to data. Create online training that can be delivered on-demand. Require testing of concepts and certification of staff upon completion. Track progress in implementing the improvements identified in the Safety and Mobility DBP. Establish and assess performance metrics to monitor success. Report on progress to the Data Governance Committee and senior management. Improve data sharing, coordination, and knowledge transfer of safety and mobility data by implementing institutional improvements related to transmission, sharing and exchange of data, cost management solutions, and knowledge management as identified in improvement plan.

IMPLEMENTING DATA GOVERNANCE PROPOSED DATA GOVERNANCE MODEL

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